Every organization has a certain set of
protocols, processes, and workflows to ensure quality in their operations as
well as the product that they deliver to potential customers. Whether those
defined guidelines are followed properly is a question that determines the
success roadmap of any organization.
The above question can be best answered through
regular audits conduct.
The audit is basically
defined as the unbiased examination of financial as well as non-financial
operations of an organization to evaluate their effectiveness and identify the
loopholes as per the checklist instructions. Audit checklist may include the
standing instruction from the regulatory authorities such as ISO, FDA, etc.
And, audit
management system process refers to the practice of reviewing overall
management performance in line with the audit directives approved by the
concerned board or authority. A successful audit management process is the one
that streamlines the workflow, aligning the workforce in coordination business
goals.
Nowadays, it is best to have an audit management and tracking software and automate your audit tasks while mitigating
the risks and challenges involved in the manual systems. The thorough audits
should be insightful enough to:
- Offer a comprehensive and all-inclusive approach for keeping audit lifecycle managed.
- Providing the right business directions, adapting the varying business and market conditions.
Advantages of Cloud-Based Audit Management System
A cloud-based audit solution helps to
reduce the audit time and improving business efficiency because:
- It simplifies access to files
- It speeds up the preparation of an audit
- It allows secure access to data
- It automatically generates summary reports of upstream controls
- It allows the optimization of the missions
- It increases the productivity of the company
In addition to all this, it also helps in reducing
the potential operational risks by ensuring the user an optimal development of
the added value of his customers
How
to Choose the Right Audit Management Software Solution for Your Organization?
Choosing the right quality management system
is a tough task these days due to the numerous options available in the market.
To help you sort the right option, I’m going to list the amazing 11 features you
must consider choosing the right solution to keep your audit management processes
and workflows streamlined:
1)
Intuitive Interface
With the market going
competitive and stringent, there’s no point choosing a complicated software
that requires 30 days or more just for the training. You must go for a
user-friendly audit management system that you as well as your audit team can
access with utmost ease using the advanced search and filter options without
wasting too much time on learning the functionalities.
2)
Standardized Workflows
An audit management system
to deliver good results needs the workflows and processes in a standardized
manner because a standard format allows you to have a healthy comparison with
your competitors. A standardized system for audit management may have templates
for audit checklists, particular criteria for evaluation, particular methodology
to keep a check on results as well as the corrective actions taken for their
improvement.
3)
Automation
Automation in auditing
refers to the documentation of the flaws and report generation that will
eventually help an organization to improve product quality and populate the
results with much more accuracy. The most important function served under
automation is audit templates creation. From the available templates, the user
can customize any template with the options and questions they want to add or
modify.
4)
Compliant
A software solution for
audit management should offer optimum ease to conduct the audits as per the
standing instruction specified by (FDA) – 21 CFR Part 820, (ISO) – ISO 9001,
ISO 13485, Pharmaceuticals and Medical Devices Agency (PMDA), Therapeutic Goods
Administration (TGA), China Food and Drug Administration (CFDA), or any
regulatory committee for the products manufactured. This ensures that the
organization delivers the quality that’s globally accepted.
5)
Configurable
The flexibility and ease
of customization is yet another important factor in choosing an audit
management solution. For example, if you are choosing an audit management
system for manufacturing company, it should be configurable as per the
checklist of the ISO. Similarly, a software solution should be customizable as
per guidelines for Process audits, Financial audits, Manufacturing audits, Product
audits, Safety audits, System audits, Compliance audits, External audits, and Internal
Audits.
6)
Efficient
It is an undeniable fact
that traditional audits system is way more time-consuming than the automated
ones. On the other hand, audit management software is time, cost, and energy
savvy. You should go for the ones that promise improved efficiency by reducing
the audit execution time and improving the quality of data extracted. How to
evaluate efficiency? Go for the demo first to have a fair understanding and
comparison of the choices available.
7)
Flawlessness
The traditional audits can
be easily affected by human errors, which is not a case with an automated audit
management software. This implies lesser contamination of the audit results
because a software reduces errors by tracking the past mistakes, automating
corrections for faults reoccurrences, and above all, it integrates with the
existing quality management system to gather maximum and accurate insights to
make an informed decision.
8)
Analytics and Reporting
An automated audit management solution allows the user
to have added advantage of in-built features like analytics and reporting
through which organization can track growth as well as fall trends to take
corrective measures. Unlike manual audits, the software solutions make tracking
records a simple and time-savvy task. You can also customize the fields or data
records on the basis of which you want to extract results.
9)
Ease of Integration and
Accessibility
The new and advanced audit management tools like Qualityze can be easily integrated with the existing systems for better quality control and management, which may not be feasible with manual systems. Moreover, one can leverage the freedom of accessibility due to their cloud-based platform. Forget about the hassles and focus on the dazzles that new-age audit management system can add to your organization’s success.
10)
Environment and Pocket Friendliness
One cannot think of
traditional audit management systems
without papers and binders that clearly reflect the harm to the environment as
well as pocket. On the other hand, modern audit management software is rapidly
eliminating the need of paper to keep the processes in function. It is even
getting convenient with the time and increased use of mobile devices. Don’t let
the environment or your pocket bear the unnecessary costs.
Aren’t these features fascinating enough?
What if you get them all in one package? Yes, one solution with all these
features!
The solution is Qualityze Audit Management
Solution. Along with Audit management,
It is included with 8 modules namely, Nonconformance management software, CAPA
Management software, Change control management
software, supplier quality management software, customer
complaints management software, Document management software, Audit management
software and Training Management software. Check it out yourself by requesting
our free demo or you can get in touch with our representative
